The Nominations and Elections Committee is one of the standing committees of MARAC.
MISSION AND GOALS
The Nominations and Elections Committee will plan, execute, and record the annual MARAC elections according to the organization's constitution and bylaws.
The Nominations and Elections Committee shall consist of five (5) members. Two (2) shall be outgoing Steering Committee members chosen by the MARAC Chair, and three (3) shall be elected by the membership. The Nominations and Elections Committee chair shall be the elected member who receives the most votes. Nominations and Elections Committee members shall serve for one (1) year terms and may not succeed themselves. Terms shall begin at the conclusion of the meeting following their election.
The Nominations and Elections Committee shall be bound to nominate for an Officer or Members-at-Large position a candidate named in a nominating petition signed by at least ten (10) percent of Conference members. The committee shall solicit Caucus Chair nominations from the state caucuses preceding the elections for Caucus Chairs.
In even numbered years the committee solicits nominations from the membership and the State Caucuses for the offices of Treasurer, Secretary, Caucus Chairs, Nominations and Elections Committee (three seats), and Arline Custer Award Committee (two seats).
In odd numbered years the committee solicits nominations from the membership for the offices of Chair, Vice Chair, Members-at-Large, Nominations and Elections Committee (three seats), and Custer Award Committee (two seats).
In soliciting nominations and preparing a slate of candidates, the committee shall strive for balanced representation of race, gender, geographical distribution, and professional experience to insure that MARAC elections reflect fairly the diverse constituency of its membership.
The committee will request a brief biographical statement from each candidate. Candidates for Chair will be asked to respond to a question or questions posed by the committee.
The committee issues the official ballot at least sixty (60) days before the first meeting of the calendar year. Ballots shall include space for write-in candidates for each position. Ballots shall be submitted to the committee no later than thirty (30) days after being issued.
The committee shall tally the ballots and send the results to the MARAC Secretary for verification. Upon confirmation, the Nominations and Elections Committee chair shall promptly notify all candidates of the results. Names of the successful candidates shall be announced at the first business meeting of the calendar year. Ballots shall be destroyed following formal announcement of the results.
A nominee receiving the highest number of votes for an office shall be elected to that office. In the event of a tie vote, the Nominations and Elections Committee shall issue a second ballot containing only the names of the tied nominees within fifteen (15) days of the first tally. These ballots shall be submitted to the Nominations and Elections Committee within fifteen (15) days. Committee members are ineligible for nomination to MARAC offices.
It should be noted that based on a MARAC Bylaws change approved at the Spring 2013 Business Meeting members on the Finding Aids Award Committee will no longer be appointed by the MARAC Chair, and instead beginning in the spring 2014 elections, will be elected by the MARAC membership. The Committee will consist of six (6) members who each serve for a term of three years. Two will be elected each year by the MARAC membership. The elected member receiving the most votes will become the Junior Co-chair of the Finding Aids Committee in their second year of service. The Junior Co-chair shall become the Senior Co-chair in their third year of service. The MARAC Chair shall fill any vacancies on the Committee.